Who it’s for

AI meeting scheduler for med spas

The reschedule calls, the waitlist call-downs, the booking back-and-forth — off the front desk and onto the AI, with approval on every send.

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What it does in practice

A client emails to move Thursday’s consult. The desk CCs scheduler@buildoutschedule.com and approves a drafted reply with real open times.
A peak-hour consult cancels and the waitlist claims it — first in line gets a window to grab the spot, then it rolls to the next.
A prospect types "lunchtime this week" on your booking page and books the midday opening that fits.

The part that runs itself

CC your scheduler

A client emails asking to move Thursday’s consult. CC your scheduler — it drafts the reply with real open times, you approve, and it sends from your own email. The desk never picks up the phone.

Booking in plain English

A prospect types "lunchtime this week" on your booking page and sees exactly the midday openings. Booking takes the visit it started in.

Rebooking that runs itself

A canceled consult offers itself to your waitlist with a first-in-line window. A dropped slot at your busiest hour refills itself.

A real scheduler underneath

Intake questions answered at booking, deposits or full payment through your own Stripe account at 0% platform fee, and reminders by email — plus SMS through your own Twilio account.

You approve everything

Drafted replies wait in an approval inbox — approve, edit, or reject — and approved sends go out from your own email address. The times the AI offers come from the same availability rules as your public booking page: calendar conflicts, buffers, and minimum notice all hold. If it cannot find a real slot, it hands the thread back to you instead of guessing.

Pricing

Free — $0

Not a trial. Unlimited event types, unlimited bookings, Google Calendar sync, a Meet link on every booking, 3 Schedule Pages, and a Rep Card.

Pro — $8/user/mo

Billed annually. Unlimited Schedule Pages, the full Rep Card, payments at 0% platform fee, custom branding, and workflows.

Team — $12/user/mo

Billed annually. Your own domain, routing forms, team analytics, and the admin center.

The first 100 users at each tier keep it free forever. Full pricing

Common questions

Can the AI overbook a provider?

No. Offered and claimed times run through the same availability rules as your booking page — provider calendars, buffers, and capacity all hold.

Who approves what the AI writes?

You do. Drafted replies wait in an approval inbox and send from your own email once approved. Waitlist offers follow the claim rules you set on the event type.

Does it help with no-shows?

It attacks the causes: deposits at booking, reminders at 24 hours and 1 hour, and a self-serve reschedule path that turns conflicts into moves instead of empty rooms.