Who it’s for
Meeting scheduler for contractors
Field-visit windows, insurance-adjuster calls, homeowner follow-ups — booked without you touching a phone. Built by an operator who runs a contracting business himself.
Where the time goes
- Homeowners call three contractors and book whoever answers first. Your estimate slot should not live in your voicemail.
- Adjuster meetings get set by email threads that stretch across days while the roof sits open.
- A no-show estimate on the other side of town costs the afternoon, not just the hour.
- Every reschedule is a phone call, and you are on a ladder when it comes in.
The part that runs itself
CC your scheduler
Booking in plain English
Rebooking that runs itself
A real scheduler underneath
Where it fits
- Insurance-adjuster confirmations — the adjuster books from your open windows instead of proposing times you have to decline.
- Storm-damage follow-ups — inspection slots booked from the same link you text after the door knock.
- Free-estimate booking with the homeowner’s address and job type collected before you drive out.
- Crew and supplier walkthroughs, each with its own duration and buffer.
- Reschedules handled by email while you are on the roof.
How contractors use Buildout Schedule
- 1
Put the estimate on a link
One event type for free estimates: your field hours, buffers for the drive, and intake questions that collect the address and job details at booking.
- 2
Send the same link everywhere
Your Rep Card carries the before-and-after photos, the services you run, and the book button. The QR code goes on the yard sign; the link goes in every door-knock text.
- 3
Let the AI carry the churn
Reschedules happen by email reply, adjuster threads get a drafted response when you CC your scheduler, and reminders cut the no-show visits.
The Contractor template
The Contractor template sets up the free-estimate flow, services list, and before-and-after Rep Card in one pick.
Pricing
Free — $0
Pro — $8/user/mo
Team — $12/user/mo
The first 100 users at each tier keep it free forever. Full pricing
Common questions
How does Buildout Schedule handle insurance-adjuster call windows?
Set up an event type just for adjuster meetings — its own duration, its own hours, buffers on both sides. Send the link, or CC scheduler@buildoutschedule.com on the thread and approve the drafted reply. Either way the adjuster lands in a window that is actually open on your calendar.
Can homeowners book estimates without calling?
Yes — that is the point. Your booking page collects the address and job details up front, the estimate lands on your calendar, and the homeowner gets a confirmation plus reminders at 24 hours and 1 hour out.
What happens when a homeowner cancels or moves an estimate?
They reply to their confirmation email in plain English and get three open slots back, each one tap to rebook. If they cancel outright, the slot opens back up on your page.
Does it account for drive time between jobs?
Buffers before and after each event type keep two estimates from stacking up across town in the same hour. Minimum notice keeps same-hour surprises off the board.
What does it cost?
The free plan is not a trial: unlimited event types and unlimited bookings on $0. Pro is $8 per user per month billed annually, Team is $12. The first 100 users at each tier keep it free forever.
Also see
Put your booking on one link that runs itself.
Free forever plan. No credit card.