Who it’s for

AI meeting scheduler for coaches

Cancellations, reschedules, and the booking back-and-forth: the churn between sessions, handled while you coach.

What it does in practice

A client cancels Thursday’s session. The slot offers itself to your waitlist with a first-in-line window, and the hole fills before you see it.
A 1-on-1 client replies "can we do next week instead?" and gets three real open times back. One tap and the session is moved.
A prospect emails about getting started. You CC scheduler@buildoutschedule.com and approve the drafted reply offering discovery-call times.

The part that runs itself

CC your scheduler

A prospect emails "how do we get started?" CC your scheduler and it drafts the reply with your real openings for a discovery call. You approve, it sends from your own email, and when the prospect answers with a pick the call books itself.

Booking in plain English

A client types "Tuesday evenings" on your booking page and sees exactly the evening slots you have open. Faster than the DM back-and-forth it replaces.

Rebooking that runs itself

A client cancels Thursday. The slot offers itself to your waitlist first, or the client’s reply gets three open times back. The hole in your week fills itself.

A real scheduler underneath

Free discovery calls, paid sessions through your own Stripe account at 0% platform fee, waitlists that refill canceled sessions, and reminders at 24 hours and 1 hour out.

You approve everything

Drafted replies wait in an approval inbox — approve, edit, or reject — and approved sends go out from your own email address. The times the AI offers come from the same availability rules as your public booking page: calendar conflicts, buffers, and minimum notice all hold. If it cannot find a real slot, it hands the thread back to you instead of guessing.

Pricing

Free — $0

Not a trial. One meeting type with the full flow: Google Calendar sync, a Meet link on every booking, reminders, and payments at 0% platform fee.

Solo — $9/mo flat

One person, one flat price. Unlimited meeting types, text reminders, booking analytics, and your own web addresses.

Pro — $16/person/mo

Custom workflows, collective and round-robin events, single-use links, and waitlists that refill canceled sessions.

Team — $30/person/mo

Routing forms, your own domain, team analytics, and the admin center.

Annual billing takes 20% off, two years takes 30%. Full pricing

Common questions

How does the AI fill canceled sessions?

Canceled sessions go to the waitlist first when the session type carries one: a claim window offers the spot down the line automatically. Otherwise the client’s email reply gets three genuine open slots, one tap each to rebook.

Will it ever message a client on its own?

No. Scheduler drafts and follow-up drafts wait for your approval. Rebooking replies only offer slots your availability rules say are open.

Does plain-English booking work for my clients?

Yes. On your public booking page, a client can type "Tuesday evenings" and the slot grid narrows to exactly that. If the request is unclear, the full grid stays put.