Who it’s for

AI meeting scheduler for coaches

Cancellations, reschedules, and the booking back-and-forth — the churn between sessions, handled while you coach.

What it does in practice

A client cancels Thursday’s session. The slot offers itself to your waitlist with a first-in-line window, and the hole fills before you see it.
A 1-on-1 client replies "can we do next week instead?" and gets three real open times back — one tap and the session is moved.
A prospect emails about getting started. You CC scheduler@buildoutschedule.com and approve the drafted reply offering discovery-call times.

The part that runs itself

CC your scheduler

A prospect emails "how do we get started?" CC your scheduler — it drafts the reply with your real openings for a discovery call. You approve, and it sends from your own email.

Booking in plain English

A client types "Tuesday evenings" on your booking page and sees exactly the evening slots you have open. Faster than the DM back-and-forth it replaces.

Rebooking that runs itself

A client cancels Thursday. The slot offers itself to your waitlist first, or the client’s reply gets three open times back. The hole in your week fills itself.

A real scheduler underneath

Free discovery calls, paid sessions through your own Stripe account at 0% platform fee, group sessions with capacity and waitlists, and reminders at 24 hours and 1 hour out.

You approve everything

Drafted replies wait in an approval inbox — approve, edit, or reject — and approved sends go out from your own email address. The times the AI offers come from the same availability rules as your public booking page: calendar conflicts, buffers, and minimum notice all hold. If it cannot find a real slot, it hands the thread back to you instead of guessing.

Pricing

Free — $0

Not a trial. Unlimited event types, unlimited bookings, Google Calendar sync, a Meet link on every booking, 3 Schedule Pages, and a Rep Card.

Pro — $8/user/mo

Billed annually. Unlimited Schedule Pages, the full Rep Card, payments at 0% platform fee, custom branding, and workflows.

Team — $12/user/mo

Billed annually. Your own domain, routing forms, team analytics, and the admin center.

The first 100 users at each tier keep it free forever. Full pricing

Common questions

How does the AI fill canceled sessions?

Group sessions go to the waitlist first — a claim window offers the spot down the line automatically. For 1-on-1s, the client’s email reply gets three genuine open slots, one tap each to rebook.

Will it ever message a client on its own?

No. Scheduler drafts and follow-up drafts wait for your approval. Rebooking replies only offer slots your availability rules say are open.

Does plain-English booking work for my clients?

Yes — on your public booking page, a client can type "Tuesday evenings" and the slot grid narrows to exactly that. If the request is unclear, the full grid stays put.